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Redirect Outbound Emails to a New Email Address

Steve asks:

We have a vendor that has changed companies. We realize that many people have her old email address in outlook. We have asked people to not email the old address but to email her new one. Apparently not everyone is paying attention. Is there a way in Exchange that I can either block the old email address of the vendor so my staff cannot send to it or redirect emails my staff sends to that old address to this vendors new address.

Yes, you can do either of those things with a transport rule. Your own users may not even realise they are still sending to the wrong email address, because their Outlook auto-complete cache is causing them to do it, rather than them deliberately doing it.

Here’s an example of a transport rule:

transport-rule-redirect-emails-to-external-recipient-02

The transport rule above will fire for any message from an internal sender (anyone within your Exchange organization), if they try to send an email to the old email address of “someone@olddomain.com”, and redirect it to the new email address you specify.

If you’d prefer to reject the email message you could choose that action instead. I suspect that would cause some calls to your help desk though (remember, not every user will understand Outlook auto-complete cache entries, or know what to do about them).

transport-rule-redirect-emails-to-external-recipient-03

Transport rules are very flexible and powerful. With a little experimentation (in a test lab first, because transport rules are also potentially very harmful) you can make a transport rule for just about any scenario.

Paul is a Microsoft MVP for Office Servers and Services. He works as a consultant, writer, and trainer specializing in Office 365 and Exchange Server. Paul is a co-author of Office 365 for IT Pros and several other books, and is also a Pluralsight author.
Category: Exchange Server

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