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SharePoint site and information architecture has been around long enough to be an established practice and area of expertise in the SharePoint world. What’s new about it, however, is its elevated role in Microsoft 365 compliance. Architectural decisions made in a tenant can have lasting, follow-on effects which information architects need to be aware of. This post highlights some key points about how these decisions can affect managing compliance at scale by providing structure and governance to SharePoint.
Latest Video
Microsoft MVP Joanne C. Klein joins Steve Goodman on this week's Practical 365 show to talk about how to plan your strategy for Microsoft 365 compliance.
Joanne will be presenting a TEC talk on the 27th May - Moving Beyond a SharePoint-only Mindset for Modern Compliance
Subscribe to our YouTube channel for more video tutorials and interviews.
Latest Articles
Viva Topics is the foundation of Microsoft’s knowledge network. Substantial effort is needed to build the set of topics found in SharePoint Online content before apps can surface topic cards to users. This article is the first of a two-part series. In it, we chronicle the process of how the AI used by Viva Topics suggests topics and how knowledge managers refine and publish the topics to make them available to end users.
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Twenty years after the release of SharePoint Portal Server 2001, SharePoint now powers document management in Microsoft 365. The event will be commemorated at a 20th anniversary SharePoint Saturday on March 27, 2021. All are welcome to celebrate this notable achievement for a fine product and a great user community.
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Microsoft provides many methods to manage a tenant’s data and users. PowerShell is a powerful tool to manage resources, including Conditional Access Policies using a set of cmdlets in the AzureAD module. In this article, Microsoft MVP Damian Scoles reviews the eight PowerShell cmdlets and how to use them.
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Teams offers meeting organizers the ability to create an automatic transcript of conversations in meetings. For now, the feature is limited to the Teams desktop client and only for US English. The AI-based processing works well if people speak clearly and have good microphones, but even if a few bloopers exist in a transcript, it can be downloaded and fixed up in Word to create a permanent record. Overall, this is a very interesting and worthwhile feature to add to Teams meetings.
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Microsoft Exchange and security experts answer the top seven questions around compromise and mitigation for the HAFNIUM Exchange Server 2010, 2013, 2016, and 2019 exploits. The Q&A was pulled from an intense, hour-long panel discussion that covers this topic in-depth.
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On the show this week, we’re talking about the Azure AD outage, new Exchange patches (yes, again!) and tools, how to get ready for Viva Connections, talking UserVoice and the biggest Roadmap and Message center news. And – Brian Desmond joins us to talk in a more positive way about the Azure AD Premium (and free) features you absolutely need to switch on.
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For many organizations it is not possible to implement and manage Office 365 to the level of security necessary without Azure AD Premium. It is also not possible to effectively deploy and consume the capabilities of Azure AD Premium all at once. Recommending a phased deployment approach, Brian Desmond walks you through implementation of the four most important features you should start with.
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Follow Luise Freese’s step-by-step guide as she takes a deep dive into tracking Microsoft 365 service subscriptions and shows how to build powerful lists in Microsoft Lists, extending what’s available in SharePoint Online with Power Automate. She covers specific features, such as adding a new service for each subscription plan bought; specifying the billing term, pricing, and expiration date; automatically counting down the days until renewal; reviewing billing history and total amount paid; as well as sending renewal reminders in mobile notifications.
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Azure AD suffered a major outage on Monday, March 15 2021 where authentication failures stopped Microsoft 365 users working. Apps which didn’t need to authenticate keep on working while any which needed to prove its credentials ran into an immediate roadblock.
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Data Loss Prevention (DLP) is a feature of Office 365 E3 and E5 plans. Most DLP policies focus on matching sensitive information types created by Microsoft, like credit card numbers, but it is relatively easy to create a custom sensitive information type for use in DLP policies to detect information specific to your organization. In this example, we create a sensitive information type for Azure AD passwords and explore its use in Teams DLP policies.
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