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Block Users Sending to Specific Domains with Exchange Server 2010

In some scenarios an organization will want to prevent email users from sending messages to certain external domain names.  This can be achieved with Exchange Server 2010 using a Transport Rule.

Open the Exchange Management Console and navigate to Organization Config/Hub Transport.

Start a New Transport Rule.  Give the rule an appropriate name and description.

Choose conditions of “From users that are inside the organization” and “When a recipients address contains specific words“.  Click on “specific words” and add the domain name you want to block, for example “@fabrikam” (without quotes).  You can enter several domain names in this list.

Click Next and choose actions of “Send rejection message to sender…“.

Enter a rejection message and an enhanced status code so that the sender or the IT admins can easily tell why the email was rejected.

Complete the Transport Rule wizard and test the new rule by trying to send an email to that domain name.

You should now receive a bounce message from the Exchange server with the text that you configured.

Paul is a Microsoft MVP for Office Servers and Services. He works as a consultant, writer, and trainer specializing in Office 365 and Exchange Server. Paul is a co-author of Office 365 for IT Pros and several other books, and is also a Pluralsight author.
Category: Exchange Server


  1. Syed Irfan Ali says:

    We have a situation where we need to restrict number of users to be able to send/receive emails from two particular domain.
    Please suggest how can this be setup!

  2. Kirld says:

    Hi Paul,

    We have a requirement to disallow some users to sending to all domains except 2 domains. i have created a transport rule for that but if i put in the recipient list the combined allowed and restricted domains, it will go thru without being stopped by the transport rule.

    Please advise.. Thanks

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