Exchange Server 2010 Service Pack 1 introduced a new method for exporting mailboxes called Mailbox Export Requests. This new method replaces the previous Export-Mailbox command.
Before we look at how to create a new mailbox export request in Exchange 2010 SP1 there are a few things that you should understand.
Firstly, no accounts are granted the rights to export mailboxes by default. You need to explicitly grant these rights, even to accounts that are organization administrators.
Secondly, the mailbox export request is processed by the Client Access server role. Because multiple Client Access servers can exist in a site the request could be processed by any one of them. To ensure that the path to the export PST file is valid for any Client Access server it has to be a UNC path to network share, not a local path.
Table of Contents
Granting User Rights for Mailbox Exports in Exchange 2010 SP1
The first step is to grant the right to export mailboxes to an account in your organization. In the Exchange Management Shell run the following command.
New-ManagementRoleAssignment –Role "Mailbox Import Export" –User Administrator
If you’re logged with that user already simply restart your Exchange Management Shell session to be granted access to the new cmdlets.
Creating a Network Share for Mailbox Exports in Exchange 2010 SP1
Next we need to create the network share that will be used as the file path for the exported PST files. All that is required here is a network share that the Exchange Trusted Subsystem group has read/write permission to.
Exporting a Mailbox with an Exchange Server SP1 Mailbox Export Request
With everything configured properly we can now use New-MailboxExportRequest to start the mailbox export. The only two required parameters for the command are the file path to the export PST file, and the name of the mailbox to export.
[PS] C:\>New-MailboxExportRequest -Mailbox alan.reid -FilePath \esp-ho-ex2010apstalan.reid.pst Name Mailbox Status ---- ------- ------ MailboxExport exchangeserverpro.net/Company/Users/Head Of... Queued
To view the status of the request use the Get-MailboxExportRequest cmdlet.
[PS] C:\>Get-MailboxExportRequest Name Mailbox Status ---- ------- ------ MailboxExport exchangeserverpro.net/Company/Users/Head Of... InProgress
You can also see more detail about the mailbox export request with Get-MailboxExportRequest.
[PS] C:\>Get-MailboxExportRequest -Name MailboxExport | fl RunspaceId : c48a9069-e572-4c65-80ea-773e61e5337e FilePath : \esp-ho-ex2010apstalan.reid.pst SourceDatabase : MB-HO-01 Mailbox : exchangeserverpro.net/Company/Users/Head Office/Alan.Reid Name : MailboxExport RequestGuid : 9de3a722-0c82-4e34-98bf-0ff624c47c16 RequestQueue : MB-HO-01 Flags : IntraOrg, Push BatchName : Status : InProgress Protect : False Suspend : False Direction : Push RequestStyle : IntraOrg OrganizationId : Identity : exchangeserverpro.net/Company/Users/Head Office/Alan.ReidMailboxExport IsValid : True
An easy way to see the progress of all mailbox export requests is to pipe Get-MailboxExportRequest into the Get-MailboxExportRequestStatistics cmdlet.
[PS] C:\>Get-MailboxExportRequest | Get-MailboxExportRequestStatistics Name Status SourceAlias PercentComplete ---- ------ ----------- --------------- MailboxExport InProgress Alan.Reid 20
Exporting an Archive Mailbox with Exchange Server SP1 Mailbox Export Request
You can also export a user’s Personal Archive using mailbox export requests simply by adding the -IsArchive parameter to the command.
[PS] C:\>New-MailboxExportRequest -Mailbox alan.reid -FilePath \esp-ho-ex2010apstalan.reid.pst -IsArchive
Completing the Mailbox Export Request
When a mailbox export request is completed it remains on the server until it is removed by an administrator using Remove-MailboxExportRequest.
To see all of the completed mailbox export requests run this command.
[PS] C:\>Get-MailboxExportRequest | where {$_.status -eq "Completed"}
Name Mailbox Status
---- ------- ------
MailboxExport exchangeserverpro.net/Company/Users/Head Of... Completed
And to clear all completed mailbox export requests from Exchange run the following command.
[PS] C:\>Get-MailboxExportRequest | where {$_.status -eq "Completed"} | Remove-MailboxExportRequest
hi,
is possible to export pst with the email address an not with the uid of the organization? i migrating in a new server
for example
IMCEAEX-_O=FIRST+20ORGANIZATION_OU=EXCHANGE+20ADMINISTRATIVE+20GROUP+20+28FYDIBOHF23SPDLT+29_CN=RECIPIENTS_CN=Centralinoc78@domain.local
#550 5.1.1 RESOLVER.ADR.ExRecipNotFound; not found
i want the message exported as xxxx@domain.extension
thank you
Dear Paul Cunningham Sir,
I have an exchange 2016 environment in where I have added 5 UPN suffixes. Now I want to separate CEP according to domain so that admin of a domain can see his own domain users and groups. I have tried it using RBAC write scope based on OU but when admin login his ecp, he can see all users and groups. How is it possible to separate that ? Please help me.
Thanks for the posting. Your instructions worked very well for me.
GJ
When I use the ContentFilter setting to export only emails from the last week or so does it capture all changes like messages being moved to a different folder or new folders from that date range?
I don’t really understand your question, but it sounds like something you could pretty quickly test.
Actually, let ME clarify a little bit. The first site listed above believes that the “-MRSServer” switch will let you specify a particular CAS server to use for a mailbox export request.
The TechNet site doesn’t list that switch in the available switches for that command.
What I’m looking for, is a way to specify which server(s) NOT to use.
Thanks again,
Jim
That switch is not available for Exchange 2016, which is the only version I have available to check. AFAIK there’s no way to specify or exclude a server from processing an export request.
Hey Paul…I have a question.
I’m trying to exclude one or two CAS servers from a Mailbox Export Request.
This site:
https://social.technet.microsoft.com/Forums/exchange/en-US/30404f93-3000-40bf-be25-6e09d1f04f85/how-to-use-specific-client-access-server-for-export-import-mailbox-pst-operation-tasks?forum=exchange2010
seems to believe it’s possible with the use of this switch “-MRSServer ” to accomplish this.
However, this site:
https://technet.microsoft.com/en-us/library/ff607299(v=exchg.160).aspx
doesn’t make any mention of that switch.
Can you clarify and tell me if there is any way to do what I am asking?
Thanks in advance,
Jim
Many people seem to find it difficult to schedule the export mailbox task.
I did all the stuff i found as a tip several sites ( executionpolicy, new-mgmt role assignment, run the command directly from the commandline etc).
The taskscheduler says it executed suc6fully, but no files appear in my folders, however when executing the export from the exchange mngmt shell it does work perfectly.
So i still have trouble getting this automated, do you have a good walkthrough on to get the mailbox export in a scheduled task ?
Kind Regards
Gerard
What is the scenario you’re looking at? What are you trying to achieve? Running PowerShell commands as a scheduled task is simple enough but perhaps there’s something about your situation that isn’t obvious to me.
First of all thanks for the command and all the details posted.
1- I have a number of failed as well as a number of completed mailboxes. Somewhere along the way here I read about the -BadItemLimit parameter but have not been able to figure out how to use it.
2- for the people having issues with error ‘Couldn’t connect to the source mailbox.’
I have successfully managed to connect to the mailbox on OWA and that allowed me to continue the export.
Paul!
So.. I followed these instructions because I thought it would be better to export a pst for a user and then upload it to office 365 instead of just giving myself full permissions and doing it via outlook… clearly didn’t think it through. Especially since it was a small mailbox.
Long story short, I granted myself the ManagementAssignmentRole to export the pst… and I would like to remove it. I figured I should do the following so i used a -whatIf
Get-ManagementRoleAssignment -RoleAssignee myself -Role “Mailbox Import Export” | Remove-ManagementRoleAssignment -WhatIf
and it threw red stating the import export org management delegating management role assignment can’t be disabled or remove from the org management management role group because doing so would prevent the entire org from managing the mailbox import export management role…
So my question is…. how do I remove the assignment from myself without breaking permissions for others? When I ran
Get-ManagementRoleAssignment -Role “Mailbox Import Export” | fl RoleAssigneeName
it returned two instances of Org Management and one Security group… and then of course… myself -____- (I’m the last in the list)
How big of a boo boo is this? Please help!
Don’t do it as a pipeline command. Just use Remove-ManagementRoleAssignment with the appropriate parameters (refer to TechNet doco) without piping the Get- command into it.
Great post!
Thank you very much for this guide!
Hello,
I recently restored a server which hosted the AD and exchange… The exchange files were all on a separate drive (D). I backed up the D drive as is before doing the full restore of the system. On full restore, I have a server with exchange database that has mails dating up to the time I ran the backup. My question is, how can I read from the D drive backup which holds the latest emails instead of the recovered D drive that has old mails. I am using exch2010sp1. Thanks
If you have a copy of a mailbox database that you’ve restored from backup you can mount it as a recovery database to restore data from it.
Hi Everyone
I am trying to shrink a couple of really large exchange mailboxes using the New-MailboxExportRequest with a content filter and a date range. From what i understand this command only makes a copy of the mailbox items to a pst file. Is there a switch or something to specify that the mail should be moved and not copied or some totally different command to do this? i don’t want to use outlook archiving.
thanks.
Perfect! Thank you for your helpful article
Hi,
Thank you so much for the perfect and useful post,
I’m trying to export part of the mailboxes based on the date, it finishes successfully but when i mount the PST file i figure out that many emails are missing specially when they are in folders.
This is a script i use:
New-MailboxExportRequest -ContentFilter {(Received -lt ’01/01/2014′) -and (Received -gt ’01/01/1900′)} -Mailbox “username” -Name usertopst -FilePath \xxxxxxxx
This doesn’t work if you are using any other regional date format than the US format. In other words, this information is only useful in the US. I have tested this. I have tried setting the computer region to US and it still doesn’t work. It is probably to do with the internally stored date format. It surprises me that Microsoft don’t use ISO date format for all data storage. I have found this before with T-SQL, so it doesn’t surprise me.
Hi Paul,
Thanks for the great information. I have a particular request. I have a client that wants to archive email older than 2015. So, export to .PST and then remove the older emails from their current mailboxes in Exchange 2010. (SBS 2011). With 14 mailboxes, I could probably just go around each machine, but it would be nicer to use a powershell command to do this. What you have supplied and other information that I have would do the export nicely. The part that I have a question with is removing the older emails from the existing mailboxes. Any ideas?
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Dear Pual,
Suppose my old database mailbox (ex: Finance Database) got a big size. All user using MS Outlook download to their local computer already. My question is how to clean database mailbox or have another way to export only user in the old database then import to new database mailbox that we just create please?
Regard,
Stome007
I’m not sure I understand your situation. If you want to move mailboxes from one database to another you just use mailbox move requests. You don’t need to export and import them.
Dear Paul,
Yes, we can move mailboxes to another database but it along with also attachment and mail data, so in this case our new database will remain a big size. My purpose is just want move only user information not data or attachment file in the user mailbox.
Thanks
I think you’re misunderstanding the situation then. User information (attributes such as name, email address, etc) are stored in Active Directory.
The Exchange database stores the mailbox items. There’s no moving of “user information” to another database.
Dear Paul,
Thanks for your reply and well noted.
Very nice explained. Thanks Paul
Hi Paul,
Can we export data from Mailbox to Mailbox , like below command used in Exchange 2007
Export-Mailbox -Identity movemailbox1@springer.com -TargetMailbox movemailbox2@springer.com
Hi Paul
I am looking for a way to move all the mail from user 1’s account to user 2’s account.
User 1 has left the Organisation, but was part way through organizing a few events.
We are using Exchange 2014 Version 14.02.0387.000
Even if all you can do is point me in the right direction as to what the process/command is called.
Thanks
That is supposed to read as Exchange 2010.
sorry
I would just grant User2 full mailbox access for User1 so they can handle any correspondence that continues to be received.
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I Know this is an old post but seems like one thing was missing from this and it’s user permission.
you cannot grant yourself the “Mailbox export import role” through powershell (did not work for me) but you can add it to your AD account + the share needs to have the Exchange trusted subsystem.
Only then will this command works flawlessly
You can grant yourself the permissions, or if you don’t have high enough privileges in the Exchange org to do it then another admin who does can do it for you.
The permissions on the file share is covered in the article already.
Hi Paul,
Excellent article. This was very helpful with pulling mailboxes of terminated users for archive purposes.
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Hi,
Does this command backup the contacts and calender as well?
New-MailboxExportRequest -Mailbox ‘xxxxx’ -FilePath ‘D:backupxxxx.pst’
Thanks.
Have you tried it yourself yet?
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Hi there
I was wanting to export an entire mail database, your excellent tutorial only mentions how to do single mailboxes, could I ask you share how to export all mailboxes from a specific mail database .
thanks
Paul,
Thanks for your help! I found out that there were corrupt items within the mailbox and added the -BadItemLimit parameter to the syntax I was using.
Really appreciate your time to read and reply.
Have a great day!
I am able to execute the mailboxexportrequest and the status is “In Progress” until the pst file reaches around 2GB, it then stops and the status turns to “Failed”. I’d like to know if there’s a way I’d be able to see what may be causing the process to stop.
here is the command that I am using and have worked for all the rest of my exports:
New-MailboxExportRequest -Name “Jorel” -Mailbox JSV -FilePath “\servershare$Jorel_export.pst”
Thank you,
Use Get-MailboxExportRequestStatistics to look for more information.
Thank you Paul for this write up. It was easy to follow and worked great.
Worked great, excellent tutorial!
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Can you export psts from a dismounted database ?
No.
Paul – Quick question. If the PST are large like 10gb or more.. that is OK right? I am trying to answer the question if the PST’s are larger than 2Gb will they be 100% working PST files that you can open in outlook 2007 or newer versions of outlook. I see all kinds of articles saying you need 64 bit version of Outlook installed on a PC with power shell and only if exported from that machine are those PST’s good if larger then 2gb.
You don’t need Outlook installed. I’ve exported large mailboxes to PST (10-15Gb) and not had issues opening them.
Paul,
Good morning! I Googled you page and I think you could help me a bit. I’m trying to create a batch file to:
1-export the PST file from Exchange server
2-return when the export is finished
3-create a folder
4-move the PST file to this folder
So I created a batch file called EXP_PST.BAT. If I type inside powershell this command, it runs fine but it seems that I can’t run a .BAT inside Exchange Power Shell. How do I do that?
This is the batch file:
@echo off
@echo Exporting user PST
New-MailboxExportRequest -Mailbox %1% -FilePath \W2K8AMERMAIL1EXP_PST%1%.pst
Get-MailboxExportRequest | Get-MailboxExportRequestStatistics
pause
@echo Creating user folder…
md \csmrionetapp2datatiUser_Backup%1%
@echo Moving PST file to folder…
move \W2K8AMERMAIL1EXP_PST%1%.pst \csmrionetapp2datatiUser_Backup%1%%1%.pst
@echo Exportation finished !
I’m receiving some errors like:
The term ‘exp_pst.bat’ is not recognized as the name of a cmdlet, function, script file, or operable program. Check the
spelling of the name, or if a path was included, verify that the path is correct and try again.
At line:1 char:12
+ exp_pst.bat <<<<
+ CategoryInfo : ObjectNotFound: (exp_pst.bat:String) [], CommandNotFoundException
+ FullyQualifiedErrorId : CommandNotFoundException
PowerShell scripts have a .ps1 extension, not .bat.
You’ve jumbled in bat/cmd command and PowerShell commands there, that won’t work. If you want to run the whole thing as a PowerShell script you’ll just need to research the PowerShell commands to replace the bat/cmd commands there, eg md, pause, echo.
Thanks Paul!!! 🙂
I have multiple databases and I want to export a mailbox for a single user in another database.
by default new-mailboxexportrequest uses the main database (Mailbox Database 2098600682) , however there are 2 other databases (Mailbox DFMail & Mailbox Database FMail 2).
All I want to do is export a mailbox from “Mailbox Database FMail 2”.
How would I construct this? Using the parameter -database “Mailbox Database FMail 2” does not work.
Thanks…
Mailbox export requests target mailboxes, not databases. Look at the examples in the article, they show examples of exporting a mailbox.
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Hi Paul, thank you for the excellent and informative post. Your articles have helped me a zillion times already.
I just wanted to mention that, to filter requests by status, I used simply:
Get-MailboxExportRequest -Status Queued
and it worked fine.
Is there any Emerge command to backup and restore.
I want to export all mailboxes in PST files upto specified end date.
Can you help into this with command line!
Look at the ContentFilter switch for New-MailboxExportRequest, in particular look at Example 3 on TechNet:
http://technet.microsoft.com/en-us/library/ff607299.aspx
foreach ($i in (Get-Mailbox -database TSXLABMBX1-DB1)) {New-MailboxExportRequest -Mailbox $i -ContentFilter ((Received -lt “04/15/2014″ -or (Sent -lt “04/15/2014″)) -FilePath “\tsxlabmbx-2pst$($i.Alias).pst” }
You must provide a value expression on the right-hand side of the ‘-f’ operator.
At line:1 char:169
+ foreach ($i in (Get-Mailbox -database TSXLABMBX1-DB1)) {New-MailboxExportRequest -Mailbox $i -ContentFilter ((Receive
d -lt “04/15/2014″ -or (Sent -lt “04/15/2014″)) -F <<<
Did I miss any thing?
note: if I removed -ContentFilter ((Received -lt “04/15/2014″ -or (Sent -lt “04/15/2014″))
it works fine. however, I do need end date but no start data
Hi Paul, thanks for great. I tried to extract all mailboxes on particular DB to pst files. here is cmdlet I used and got following errors:
[PS] C:Windowssystem32>foreach ($i in (Get-Mailbox -database TSXLABMBX1-DB1)) {New-MailboxExportRequest -Mailbox $i -C
ontentFilter ((Received -lt “04/15/2014” -or (Sent -lt “04/15/2014”)) -FilePath “\tsxlabmbx-2pst$($i.Alias).pst” }
You must provide a value expression on the right-hand side of the ‘-f’ operator.
At line:1 char:169
+ foreach ($i in (Get-Mailbox -database TSXLABMBX1-DB1)) {New-MailboxExportRequest -Mailbox $i -ContentFilter ((Receive
d -lt “04/15/2014” -or (Sent -lt “04/15/2014”)) -F <<<
Did I miss any thing?
note: if I removed -ContentFilter ((Received -lt “04/15/2014” -or (Sent -lt “04/15/2014”))
it works fine. however, I do need end date but no start data
Looks like you haven’t closed parentheses properly on the content filter conditions.
Great write up, it was very clear and helpful. Thank you.
Hi Paul!
great article!
I need to delete mails from the sent items on a specific mailbox on a date range. do you know of a way how?
In Exchange 2007 there was an Export-Mailbox command and had the start date end date parameters but that doesn’t seem to work with 2010.
Any pointers will be appreciated.
Cheers!
Hi Exchange pro 🙂
Senario.
We deleted mailbox. Created a new mailbox with same name. Now we need to export the deleted mailbox to a pst file.
When I run New-MailboxExportRequest -Mailbox “USER” -FilePath \exch1ExchangeExportPSTUSER.pst Exchange export the new mailbox. How do I export the deleted mailbox? I can see the old mailbox when I run Get-MailboxDatabase | Get-MailboxStatistics | where {$_.DisconnectReason -ne $null} | ft displayname,database,disconnectreason
/PJ
You will need to reconnect the disconnected mailbox first.
https://www.practical365.com/reconnect-disconnected-mailbox-exchange-server-2010/
Hi
Thanks it worked! 🙂
I wanted to see if someone could clarify a question I have. When running the New-MailboxExportRequest does this only create a copy of the person’s mailbox or does this in fact move the items to the PST file. I did notice that the TechNet page mentions being able to run multiple instances on the same inbox so I believe it is the first (copy of mail.) Just don’t want to assume. “Assumptions the mother of all evil.
Second questions how can I use this command to parse and only give me items larger than 34MB and not the whole mailbox. hope someone can help.
It copies the items, doesn’t remove them from the mailbox.
You can use -ContentFilter to specify a variety of criteria for the exported items. More info here:
http://technet.microsoft.com/en-us/library/ff601762(v=exchg.141).aspx
HI Paul,
I have executed the export command successfully, but if i check the status it stays on queued. Is the any way to force it to start?
The process will run when the workload on the server permits it to run. If your server is under heavy load it will take longer to run.
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hi, first between two dates determined by the archives of emails from pst how do you get as the second question is.. if I took out the emails from the edb file, how do I delete it ? can you help ? thanks
Hi Paul,
using New-MailboxExportRequest is it possible to export from a 50GB mailbox
multiple .pst divided by MaxSize (Ex: MaxSize 1,2GB / Alias1.pst, Alias2.pst, etc..) ?
thank you very much
There is no MaxSize or similar parameter for New-MailboxExportRequest.
http://technet.microsoft.com/en-us/library/ff607299(v=exchg.150).aspx
Hi
I am familiar with mailbox export but not sure how you allow mailbox export for specific OU to a user ?
Regards
You can likely do it using RBAC and a custom management role but I don’t have an example for that scenario.
Hello Paul,
I executed following command:
“New-MailboxExportRequest -Mailbox user-FilePath \localhostexportpstuser_mailbox.pst”
The export worked fine.
I deleted the pst created with the command and I ran “Get-MailboxExportRequest | remove-mailboxExportReques”. The command deleted all tasks and now I don’t have nothing in “Get-MailboxExportRequest”.
If I try to export again the same mailbox the command does’t start the task and Get-MailboxExportRequest” is empty. If I try to export another maibox, all works fine.
How I can export again the same mailbox?
Thanks
I exported a mailbox following this guide and afterwards found the mailbox was disconnected due a “soft delete”
Is this expected behavior?
No, not in my experience.
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Hi Paul,
Great Post!
Do you know if it possible to migrate particular Exchange 2010 SP2 DB to the multiple PST files (each file named based on alias)?
Thank you
Probably that should work
Get-Mailbox -Database “Database1″ -ResultSize Unlimited | Export-Mailbox -PstFolderPath C:UserPST
Or the following script
$mailboxes = get-mailbox -Database “Database1″ -ResultSize Unlimited
foreach ($mailbox in $mailboxes) {
new-mailboxexportrequest -mailbox $mailbox -FilePath \serverc$$mailbox.pst
}
Great article..What is the parameter if you want to move the data into the pst. in Excahnge 2007 it used to be by adding the switch -deleteContent, but that does not seem to work.
thanks
Any help is appreciated
I had Exchange 2010 with SP1, but no other updates installed. The New-ExportMailboxRequest command was an unknown command. Added Update Rollup 8 and all was good.
This export works fast – a great time-saver.
Thanks for this.
Thank you for your time on this post and it works great, but I have a question and possible addition to this.
I have about 450 users to Export to PST and was wondering if there is a way to use a wildcard in the command so I can Export all of the users in a particular DB. I have already moved all the users to DB and after I get all these users exported to PST and backed up I will be removing the DB. Doing it one at a time will take FOREVER.
Thank you again for your time and help.
Thanks for your post it was very helpful.
Thank you
Meraj
Hey Paul,
I just wanted to say thanks for posting this information. It worked perfectly.
Thank you,
Kevin
Paul, thank you for sharing your time as well as your vast knowledge and expertise with the IT community … really very helpful!
I have an issue that I could use a little guidance on if you have the time; A few months back we setup a second forest and migrated some resources and companies from the parent forest to the new forest. We setup a separate Exchange 2010 organization … all is good (except for the obvious challenges and complexity). We were able to successfully use ADMT and Move requests etc to get our Exch 2007 mailboxes to 2010 then cross forest to the root domain containing Exch, then from there to another domain in the new forest. Changed the moved domains to InternalRelays and no problems.
However, now I have a user who for whatever reason needs to xfer back to the parent (original) company in the old forest … and my Moverequests aren’t working. In fact I prepared the mailbox for move and just couldn’t get the remote (original) domain/forest to recognize the user’s mailbox guid. So I decided to just Export to PST and Import … but now it appears as though I might have messed things up with the Prep.
When I follow your directions on the new forest’s Exch 2010 SP1 Server I am hit with the following error:
** actual user, server, and domain names have been substituted with canned text **
The operation couldn’t be performed because object ‘username@domainB.dom’ couldn’t be found on ‘Exchange-Server’s-DC.domainA.dom’.
+ CategoryInfo : NotSpecified: (0:Int32) [New-MailboxExportRequest], ManagementObjectNotFoundException
+ FullyQualifiedErrorId : 6C8BC43A,Microsoft.Exchange.Management.RecipientTasks.NewMailboxExportRequest
+ PSComputerName : Exchange-Server.domainA.dom
** as for the substituted domain names:
DomainA = domain in new forest where the new Exchange 2010 Org lives
DomainB = domain in new forest where the new user lives … mailboxes are specified by UPN
DomainC = (not listed above) domain in original forest where I was trying to move the mailbox and gave up.
If you can offer any suggestions on how to un-Bork the “prepared” mailbox so that I can export it to PST, that would super awesome! Thanks a ton.
As a follow up,
I attempted to substitute the user’s mailbox name with the actual AD path as well (tried both UPN and Alias) with no luck:
** ran the following on the new forest’s Exchange 2010 SP1 server **
New-MailboxExportRequest -Mailbox “cn=username,ou=usersOU,ou=childOU,ou=toplvlOU,dc=DomainB,dc=
dom” -FilePath \Exchange-Server.domainA.domshare
The requested search root ‘DomainB.dom/toplvlOU/childOU/usersOU’ is not within the scope of this operation. Cannot perform searches outside the scope ‘DomainA.dom’.
+ CategoryInfo : NotSpecified: (0:Int32) [New-MailboxExportRequest], ADOperationException
+ FullyQualifiedErrorId : 7E09615E,Microsoft.Exchange.Management.RecipientTasks.NewMailboxExportRequest
+ PSComputerName : Exchange-Server.domainA.dom
Thanks again …
I just connected to the user’s mailbox with an Outlook client after granting myself permissions to the mailbox and exported the contents to a PST.
it’s crude, probably not the best way, but it gave me what I needed.
I’m still interested in knowing if there is anything that I could have done to PST the mailbox via PowerShell … at this point, looking at the errors it appears to me that I have to first create a user in DomainA.dom, disconnect the mailbox from the user in DomainB.dom and associate it with the DomainA.dom user? If so then that’s “PureLameSauce” lol.
Anyway, thanks.
I beleive the cmdlets posted here “New-MailboxExportRequest” and “Get-MailboxRequest” apply to Exchange 2013 and not Exchange 2010. I have to run Export-Mailbox in Exchange to perform the steps being outlined here. Just a heads up.
To clarify, I have to run “Export-Mailbox” in Exchange 2010 to perform the steps outlined here.
No, in Exchange 2007 you would use Export-Mailbox cmdlet (http://technet.microsoft.com/en-us/library/bb266964(v=exchg.80).aspx), however in Exchange 2010 you would us New-MailboxExportRequest.
This article opens with:
“Exchange Server 2010 Service Pack 1 introduced a new method for exporting mailboxes called Mailbox Export Requests. This new method replaces the previous Export-Mailbox command.”
To clarify, Export-Mailbox was in Exchange 2010 RTM. Exchange 2010 SP1 and above use the mailbox import/export request cmdlets instead.
If you’re only able to use Export-Mailbox on your server that implies it is still the RTM version, which you should probably do something about as that version is no longer supported.
Sorry, but you are indeed incorrect. This is for 2013. I am running Exchange 2010 SP3 and Export-Mailbox is what works.
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You could write the last command like
[PS] C:\>Get-MailboxExportRequest -Status “Completed” | Remove-MailboxExportRequest
Hi Everyone, wondering if someone could help me intrepret a Mailbox Export Request that was documented in the Exchange Management Log (transaction below). Trying to figure out if “administrator” performed a copy of their own mailbox and saved it to Joe.pst file, or if the log shows that administrator accessed the Joe mailbox and made a copy to Joe/pst. Any help much appreciated.
Information 12/31/12 01.01 MSExchange CmdletLogs 1 General Cmdlet suceeded. Cmdlet New-MailboxExportRequest, parameters {Mailbox=administrator, FilePath=\mailserverE$ExmergeJoe.pst}.
Not really an expert, but having exported out about 80 mailboxes now, it would appear that someone exported the Mailbox Administrator and saved it to a PST named Joe.
The log that you left doesn’t show who did the exporting.
Thanks much Jason!
This is a great post, but I wanted to add one small caveat that I have encountered, and am curious if this is true for everyone or a peculiarity with this particular Exchange server that I am running. When running this command, both the mailbox and filepath have to be in quotes for the command to run successfully. Is that a requirement, and if not, any idea why it is requiring me to put the command in that syntax?
Any string such as the mailbox name of file path that has a space in it would need to be in quotes.
Why there isn’t an ExMerge equivalent for this version of Exchange is beyond me. All his crap for nothing. ExMerge was so reliable.
Is it possible to export to a PST and have that PST be password protected?
I have exported out 25+ mailboxes successfully, but I have two mailboxes that keep failing at 39 percent.
Running Exchange Server 2010 with SP1.
Any ideas?
IS New-MailboxExportRequest working with exchange 2010 standard edition plz mr.Paul Cunningham tell me urgently
Yes New-MailboxExportRequest works in Exchange 2010
Try:
New-MailboxExportRequest -?
or
get-help New-MailboxExportRequest -online
see:
http://technet.microsoft.com/EN-US/library/1625c25a-7cc9-459c-97ea-281ac421bbce(EXCHG.141).aspx
Hi Paul
I currently have 4 meeting room that we migrated from exchange 2003 to exchange 2010, they will only work if we have the direct booking registry key set in windows 7. Do you know if its possible to export the contents of the calendar and then delete the old room, recreate a new room of the same name and then import the calender and it keep the connections with appointments in end users calenders.
I have checked all the settings against two new room that i setup and cannot find any differences.
Thanks in advance for any advice or help you can offer
Lee
I haven’t encountered that issue with migrated mailboxes before. You’ve checked that they are converted to Room mailboxes correctly and have the calendar configured correctly for autoaccept?
I don’t think exporting/importing the calenders will keep the “connections” with other invitees but frankly I have no tested that myself.
Unfortunately, I only have the disconnected mailbox, but the user account has already been deleted. You then get the error that the object couldn’t be foun on the DC… So no export to PST possible without the user account still available?
Is an export still possible, having only the disconnected mailbox, without having to recreate a user account (SOx is in the way…)
Hello Paul!. Amazing tutorial.
I need some help please. When I run the command I get the following error:
Could not connect to source Mailbox:
+ CategoryInfo : NotSpecified: (0:Int32) [New-MailboxExportRequest], RemotePermanentException
+ FullyQualifiedErrorId : A3C6C2EA,Microsoft.Exchange.Management.RecipientTasks.NewMailboxExportRequest
servidor ‘/o=ENTERPRISE/ou=Exchange Administrative Group (FYDIBOHF23SPDLT)/cn=Configuration/cn=Servers/cn=mail.enterprise.com’ doesn’t exist.
Do you know why am I receiving this error?
Thank you very much!
Hi Paul,
Thank you for the great article. just i would like to know if pst is currepted while exporting due to large data.. how can i use BadItemLimit command with -MailboxExportRequest -Mailbox abc.xyz -FilePath \esp-ho-ex2010apstabc.xyzpst
Can you specify a different database to export mailboxes?
EG-DB 1 is default, DB2 is mounted, Can we export from DB2?
I don’t understand your question.
Paul,
1. Would this be a way to move a small number of mailboxes off an exchange 2010 server to migrate to an Exchange 2013 server prior to the availability of SP3?
2. Is there a cmdlet for exporting the user’s contact list as well?
3, How might one check to see these mailboxes and archives exported correctly before you remove the Exchange 2010 server so you might install Exchange 2013 on the domain?
This is a terrific article.
Ron
New-MailboxExportRequest -ContentFilter {(Participants -eq ‘SNorton@xyz.com’) -and (Received -gt ’03/03/2012′)} -Mailbox “cMERTZ” -FilePath \pitxxxpstsn.pst
not working and Just Generating 256kb file. please help in running the correct command
Very handy, thanks!
Very well done tutorial. Saved me a lot of time. Now I can finally collapse my on premise Exchange in favour of Exchange Online.
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Hi Paul,
I got the error-message:
“Failure by connecting to the mailbox-database” (translated from German) > sorry for my English! 🙂
I set all the user-rights like explained in your How-To.
Also created the new folder with rights.
First I couldn’t use the cmdlet! But now it’s working.
But after giving him the parameter the comes the error-message.
System: MS SBS2011 with Exchange 2010 SP1 running.
Here is the complete error-log in German:
[PS] C:Windowssystem32>New-MailboxExportRequest
Cmdlet New-MailboxExportRequest an der Befehlspipelineposition 1
Geben Sie Werte f¸r die folgenden Parameter an:
FilePath: \SBS-KAMKPSTexport.pst
Mailbox: nils.kathagen
Fehler beim Kommunizieren mit der Postfachdatenbank.
+ CategoryInfo : ResourceUnavailable: (0:Int32) [New-MailboxExportRequest], ConnectionFailedTran
ption
+ FullyQualifiedErrorId : CC7A16D4,Microsoft.Exchange.Management.RecipientTasks.NewMailboxExportRequest
Thank you so much for your help!
Warm regards
Nils
Hi Paul,
Thank You. We figured out that the network share we are using has ran out of space thats why this is happening. For those who are having the same issue, it would be good to double check your network share if it still has plenty of space.
Thanks Again!
Arnel
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Hi Paul,
Great Post! I think you could help us with our issue. Previously, we are able to issue a new mailbox export command without a problem but suddenly, for some reason one mailbox export process has failed (from viewing its status). Then after that, we are not able to issue the export command successfully anymore as we got this error.
The server or share name specified in the path may be invalid, or the file could be locked
+ CategoryInfo : NotSpecified: (0:Int32) [New-MailboxExportRequest], RemotePermanentException
+ FullyQualifiedErrorId : 60FD650B, Microsoft.Exchange.Management.RecipientTasks.NewMailboxExportRequest
Any help or idea, would much be appreciated. Thanks a lot.
Arnel
This seems pretty clear to me.
“The server or share name specified in the path may be invalid, or the file could be locked”
Any reason to suspect that it is not the actual cause?
The New-ExportMailboxReqeust command only works with Powershell (x64) (not x86).
sorry, misspelled the command, should be: New-ExportMailboxRequest
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Its working on powershell instead on Exchange Management shell
Thanks,
Amit
Are you Amit from Vancouver?
Hi,
Is Export-Mailbox supporting to Exchange 2010 sp1 standard edition ?
Thanks,
Amit
Thank you so much!! This helped me!! 😀
Recently, exports have stuck as queued. I can’t get them to move.
Export requests are processed by the CAS role. Check the event logs on your CAS, see if they have any clues.
Thanks and greatly appreciated your time of creating this document.! It is very helpful and works great in my Exchange 2010 SP1 Update 4 environment.
Hi
You know how to delete after the export to pst, all Mails in that Mailbox “Inbox”?
Thanks for Help
Sven
This is great if you want to export a single mailbox. What about multiple mailboxes based on a domain, a security group membership or an OU? What about just exporting ALL Mailboxes?
Hi, I find the info very helpful, Just wonder if I can use this cmdlet to export the email items in one user’s mailbox into another mailbox (merging)? like:
New-MailboxExportRequest -Mailbox jsmith | New-MailboximportRequest -Mailbox afuss
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Is it ok to run the Exchange Management Shell on the same Exchange server that I am trying to run the export from? My Exchange server is 2010. Are there some versions that this doesn’t work on?
Thanks! This was really helpfull
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For the following problem:
Unable to open PST file ‘\Exch-Server1ImportsFile.pst’. Error details: Access to the path ‘\Exch-Server1ImportsFile.pst’ is denied.; Microsoft.Exchange.MailboxReplicationService.RemotePermanentException: Access to the path ‘\Exch-Server1ImportsFile.pst’ is denied.
The solution is to add to the account ‘SYSTEM’ as a “Co-Owner” in the “Sharing Permissions” not only the Security Tab.
Francisco
thanks so much
Thank you!
How do you add a user as a co owner?
Thanks
Ron
One more thing. I tried the above as well and had the same issue, I then figured out that I had to fully qualify the name of the server the share was going on because it is in a different domain than the CAS server and the CAS server could not find it.
Cas server could not find
\server1file_share
but had no problem with
\server1.domain.localfile_share
Paul great article just what I was looking for.
Phil.
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Hi – Very cool. Can I use this cmdlet or a similar one to export mailboxes from an offline EDB? We take snapshots of our Exchange (VMware guest) and we can easily mount the drive and access the EDB file. If not directly from the EDB (like top $$$ recovery products), can we mount the EDB as another database in Exchange, without interfering with production operations?
Thanks!
Tried running this today and I get the following error…
The term ‘New-MailboxExportRequest’ is not recognized as the name of a cmdlet, function, script file, or operable program.
We are running version 14.1 (build 218.15).
Have you done the first step to grant the user rights to export mailboxes? No administrator has that right by default.
Yes, that was successful, but I don’t think this would have worked even without doing that. When I list get-excommand or even get-command, there is no ‘New-MailboxExportRequest’ in the list. Any thoughts as why this would be?
I have had the same experience as Brent. Why doesn’t it recognize the cmdlet?
Try exit shell and start a new after granting the user rights to export mailboxes
Are you doing this in powershell or are you in the Exchange management shell?
Hi Paul,
I haven’t tried the Mailbox exporting yet.
But I have a quick questoin. Does the New-MailboxExportRequest command will keep a copy of message inside mailbox or it is like cut & paste?
Thanks,
Santhosh
http://technet.microsoft.com/en-us/library/ee633455.aspx
The above thread seems to indicate it is not needed?
Hi Paul, I signed up for your boot camp module 1 looked good video. quick question:
Does outlook need to be installed on the exchange 2010 server for mailbox IMPORT and EXPORT cmdlets to work?
No need to install Outlook for Exchange 2010 SP1 (and above) mailbox import/export.
Great post. Thanks for the great step by step guide. It’s much appreciated.
Thanks Paul for sharing this helpful step by step guide to export mailbox to PST. Both cmdlets are very useful for Exchange administrators. However, there are some limitations of these cmdlets as they do not work with damaged database. In order to use these cmdlets, The database file should be easily mounted in MS Exchange server.
In case of corruption, only third party tools can help to convert edb to pst. file. Third party tools are designed with powerful technology to scan and repair the damaged database file. One such tool is given here: http://www.recover-computerdata.com/exchange-server-recovery.html
This tool repairs the corrupt or damaged .edb file and export the mailboxes into separate .pst files which can be imported directly into MS Exchange Server or MS outlook.
Hello,
I have several mailbox export requests where the mailbox was deleted before the request so now the failed request appears in RED when I do a get-mailboxmove statistics. How do I remove the RED move requests, not just the completed requests?
Thanks!
FYI… Share permissions stopped the export for me with an “is denied”.
For some reason, I had to add permissions on the folder for the user “SYSTEM” from the local machine (not the active directory).
Thanks Chuck. By adding the System permission to my share it worked like a charm.
Exchange server OS: windows 2008 R2
Exchange 2010 SP1
All domain controllers use Windows 2003 and did schema and prepare domains.
I have
main.com, aaa.main.com, bbb.main.com, ccc.main.com
user name: aaatest
I put aaatest in Organization Management & mailbox import export member.
aaamain can do export pst file in aaa users.
But i can not export bbb or ccc users.
I get this error message
_________________________________________________________________
The operation couldn’t be performed because object ‘test1@bbb.main.com’ couldn’t be found on ‘domain.aaa.main.com’.
+ CategoryInfo : NotSpecified: (0:Int32) [New-MailboxExportRequest], ManagementObjectNotFoundException
+ FullyQualifiedErrorId : 978F19B3,Microsoft.Exchange.Management.RecipientTasks.NewMailboxExportRequest
_______________________________________________________________
What kind of permission i have to give aaatest user account to export in other domain ?
I can create user in bbb or ccc domain names.
Thanks.
“Couldn’t be found on domain.aaa.main.com” doesn’t sound like a permissions issue, sounds like a scope issue. Your Exchange Management Shell session will be scoped to the local domain by default.
Try running
Set-ADServerSettings -ViewEntireForest 1
to change scope to entire forest and try again.
Dear Paul
Thank you so much for your reply.
PS just changed that to
Set-ADServerSettings -ViewEntireForest 1
I found this link which helped me tremendously with this error.
http://www.mikepfeiffer.net/2010/10/error-couldnt-find-the-enterprise-organization-container-when-creating-a-new-mailbox-export-request/
it ended up being a permissions issue.
This worked for me… but have to see why it won’t work with the -IsArchive syntax
Thanks
Hi Biba37
I am running a Exchange as a Multi-Tenant installation, and I am using this command
New-MailboxExportRequest –Mailbox “organizationuser” –Filepath \CASHUB01PSTuser.pst
Please note that the path for the parameter FilePath is without ”
I havent tryed it with the ” but without it works for me
1) Download “ExMerge” on to a Windows 2003 server with Exchange running on it.
2) Copy “exchmem.dll” to the folder with the “ExMerge” contents.
3) Give full perms to administrator or the user you logged in as to the server and mailboxes.
a. In Exchange Manager, right click in server, properties and then security
b. Uncheck inherit
c. Add everyone, and give full control to everyone.
d. Take ownership
This ensures that you have the require “send as” and “receive as”, but the step here are very insecure. While this is insecure, it does effectively allow a mailbox backup or each user for a system that is about to be decommissioned.
Terrible advice!
Exmerge can’t handle mailboxes that are over 2GB in size.
So, is here any other option to export – import PST ?
Outlook I guess. Sorry I just don’t have exposure to any hosted installs to have encountered this scenario.
Installed as Hosted Exchange … multi tenant
http://www.howexchangeworks.com/2010/10/installing-exchange-2010-sp1-in-hosting.html
Ah. Okay in that case I don’t know for sure either way whether the import/export process works the same for a hosted mode install as it does for a normal install. But that might be the issue right there.
Hi,
am getting this error while try MailboxExportRequest
New-MailboxExportRequest –Mailbox “organizationuser” –Filepath “\CASHUB01PSTuser.pst”
Couldn’t connect to the source mailbox.
+ CategoryInfo : NotSpecified: (0:Int32) [New-MailboxExportRequest], RemoteTransientException
+ FullyQualifiedErrorId : 49348511,Microsoft.Exchange.Management.RecipientTasks.NewMailboxExportRequest
Share + User Rights are OK
hostfile CASArray IP fake not working for me.
Thank for help
Biba
Hi biba37, I can see a few other discussions around the web about the issue, but nothing definitive. Is the mailbox on an Exchange 2010 SP1 Mailbox server?
Hi Paul,
yes, its clear Exchange SP1 -hosted installation
Hosted as in cloud/off-premises?
Is there a way to delete the contents of a folder like delete items using a command such as this?
Hi paul,
am using below caoomd to export specific period data but no data has been import in pst.
Please help.
[PS] C:Windowssystem32>New-MailboxExportRequest -ContentFilter {(Received -lt ’09/30/2012′) -and (Received -gt ’09/19/2012′)} -Mailbox avendus.archival -Name 20sept -FilePath \ACPLMUM-HO-D020Archival20sept.pst
Regards,
Mahesh
Is there a way to delete the contents of a folder like delete items using a command such as this?
hi,
had the same issue. The folder you are moving the PST too has to have been shared out to the user account who is doing the export and also advanced sharing permissions if applicable to everyone.
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