SharePoint Online

All the articles you might ever want to read about SharePoint Online, the document management service of Microsoft 365.

Latest Articles

Practical SharePoint: Intelligent Versioning Rolling Out

The deployment of intelligent versioning to SharePoint Online worldwide is proceeding. Intelligent versioning is all about reducing the amount of storage quota consumed by file edits. It's a great idea, but it has one downside for many Microsoft 365 tenants: retention policies and labels stop SharePoint removing unwanted versions. Read more here, including a script to interpret Microsoft file version data.

October 16, 2024

Practical Graph: Reporting Which OneDrive for Business Files are Shared and With Whom

Oversharing of information is a major concern in the AI era. This article describes how to write a script to report file sharing for OneDrive for Business accounts. The report details the files shared, the type of sharing link and access, and who can access the files. It's an example of using the Microsoft Graph PowerShell SDK to understand what's happening in a tenant.

October 7, 2024

Block Copilot Access to Individual Office Documents

A new sensitivity label setting blocks access to content services for Office applications. In effect, this stops any feature that depends on the ability to send content to Microsoft for processing, including Copilot for Microsoft 365, DLP, text prediction, and so on. It's a precise item-level block that protects sensitive documents from being consumed and used by Copilot in the text that it generates.

June 24, 2024

Restricted SharePoint Search is The Legacy of Previous Microsoft Collaboration Strategies

Microsoft has been forced to introduce restricted SharePoint search to allow customers to deploy Copilot for Microsoft 365 projects without worrying that Copilot will find and reuse information from across the entire tenant. It's a sad legacy of previous Microsoft collaboration strategies, notably the decision to allow users to create groups without hindrance.

April 30, 2024

Translating SharePoint Online Documents

SharePoint Translation is a SharePoint Premium service that can translate the content of Office documents and PDF files to the languages supported by the Microsoft Translator service. Be careful about the costs, which can be heavy if you process large documents.

April 9, 2024