All the articles you might ever want to read about SharePoint Online, the document management service of Microsoft 365.
The deployment of intelligent versioning to SharePoint Online worldwide is proceeding. Intelligent versioning is all about reducing the amount of storage quota consumed by file edits. It's a great idea, but it has one downside for many Microsoft 365 tenants: retention policies and labels stop SharePoint removing unwanted versions. Read more here, including a script to interpret Microsoft file version data.
In this article, we explain how to get started using PnP PowerShell, and review some practical examples of where the module can immediately add value for tenant administrators.
Oversharing of information is a major concern in the AI era. This article describes how to write a script to report file sharing for OneDrive for Business accounts. The report details the files shared, the type of sharing link and access, and who can access the files. It's an example of using the Microsoft Graph PowerShell SDK to understand what's happening in a tenant.
Microsoft Lists are a powerful tool for end users to store and manage data stored in SharePoint Online sites. The Microsoft Graph PowerShell SDK includes cmdlets to work with Microsoft Lists and this article explains how to use the cmdlets to add new lists, add items to lists, retrieve data from lists, and remove items from lists.
Sometimes sensitivity labels defined for use within a Microsoft 365 tenant turn out to be unnecessary. The question then is what to do with these unwanted sensitivity labels. The answer is to pause for thought, gather information, and then make an informed decision, all of which we discuss here.
When planning Purview controls, a flat SharePoint architecture offers the most implementation flexibility. In this first edition of Practical Purview, we review what a Flat SharePoint architecture is and how to apply different controls within Purview.
Microsoft released Graph APIs to read and assign sensitivity labels in 2023. At the time, it was difficult to work with the assignSensitivityLabel API. Now it's easier, and this article explains how to use PowerShell with the API to assign labels to files in a SharePoint Online document library.
A new sensitivity label setting blocks access to content services for Office applications. In effect, this stops any feature that depends on the ability to send content to Microsoft for processing, including Copilot for Microsoft 365, DLP, text prediction, and so on. It's a precise item-level block that protects sensitive documents from being consumed and used by Copilot in the text that it generates.
In this blog, Sean Mcavinue reviews an update to his original Tenant-to-Tenant Migration Assessment, which is designed to gather key data to consider during the migration planning process.
This article describes creating a SharePoint Online files report using the Microsoft Graph PowerShell SDK. While keeping digital debris online might have been unimportant in the past, it's something that can wreak havoc in the era of generative AI when tools like Copilot for Microsoft 365 are happy to consume obsolete and inaccurate material.
Microsoft has been forced to introduce restricted SharePoint search to allow customers to deploy Copilot for Microsoft 365 projects without worrying that Copilot will find and reuse information from across the entire tenant. It's a sad legacy of previous Microsoft collaboration strategies, notably the decision to allow users to create groups without hindrance.
SharePoint Translation is a SharePoint Premium service that can translate the content of Office documents and PDF files to the languages supported by the Microsoft Translator service. Be careful about the costs, which can be heavy if you process large documents.
