SharePoint site and information architecture has been around long enough to be an established practice and area of expertise in the SharePoint world. What’s new about it, however, is its elevated role in Microsoft 365 compliance. Architectural decisions made in a tenant can have lasting, follow-on effects which information architects need to be aware of. This post highlights some key points about how these decisions can affect managing compliance at scale by providing structure and governance to SharePoint.
Ever wondered how to perform selective deletion of OneDrive documents found in Content Searches? While you can remove email using a content search action, Office 365 doesn’t include a method to cleanup OneDrive documents found by content searches. This article demonstrates how to use PowerShell to view the set of files, and then select files to remove.
The Office Graph powers Microsoft 365 applications like Delve. Six years after Delve's introduction, its privacy controls are being replaced by Microsoft Graph tenant settings from May 15, 2021. The changeover is important if your Office 365 tenant includes some people who have excluded themselves from document insights. You should take action to replace the old Office Delve controls with the Microsoft Graph privacy controls.
Twenty years after the release of SharePoint Portal Server 2001, SharePoint now powers document management in Microsoft 365. The event will be commemorated at a 20th anniversary SharePoint Saturday on March 27, 2021. All are welcome to celebrate this notable achievement for a fine product and a great user community.
Follow Luise Freese's step-by-step guide as she takes a deep dive into tracking Microsoft 365 service subscriptions and shows how to build powerful lists in Microsoft Lists, extending what’s available in SharePoint Online with Power Automate. She covers specific features, such as adding a new service for each subscription plan bought; specifying the billing term, pricing, and expiration date; automatically counting down the days until renewal; reviewing billing history and total amount paid; as well as sending renewal reminders in mobile notifications.
Microsoft has released a preview of co-authoring for protected (encrypted) Office documents using the desktop apps. While it might seem straightforward to enable co-authoring (and the online apps have been able to do this for over a year), making it work for the Office desktop apps requires a complex mix of Office, SharePoint Online, the OneDrive sync client, and sensitivity labels. Once everything lines up, it works beautifully, even if you can't take a screenshot to prove that it works.
At the Ignite 2021 event, Microsoft announced that Teams will have multi-geo capabilities later this year. The same $2/user/month uplift as used for other multi-geo workloads applies to Teams. The announcement is not unexpected. Teams consumes services from Exchange Online, SharePoint Online, OneDrive for Business, and Microsoft 365 Groups, all of which are already multi-geo capable.
Microsoft has introduced a first file delete warning in the OneDrive sync client. The new warning is flagged after a user deletes a file in a synchronized location and continues until they turn the warning off. The idea is that people might not realize how the OneDrive recycle bin works. Also in the OneDrive world, Microsoft confirmed that OneDrive for Business supports the 250 GB limit for file uploads some six weeks after the feature was originally announced with some confusion if it applied to business users. Now it does, so all is well.
On the Practical 365 weekly update, we're joined by Microsoft's Mark Kashman to talk about Lists. We explore when and how to use it, how to launch it to the business and how you can extend and build applications using it. We begin with a quick primer, discuss who should use it, and explore when Microsoft Lists is the right tool to use instead of other Microsoft applications. We explore use-cases and opportunities and Mark gives us great examples when Lists is the perfect tool, and talks about how he uses Lists day-to-day.
In an utterly predictable move, the SharePoint Online admin center is absorbing the functionality of the OneDrive for Business admin center. Some settings have already moved across and you can expect the OneDrive admin center to go into the great byte wastebasket in mid-2021. This consolidation barely dents the number of admin centers active within Microsoft 365. All of which makes tenant administration more tiresome than it needs to be.
Microsoft announced a revised plan to switchover storage of Teams meeting recordings from Stream to OneDrive for Business. The July 2021 switchover will happen for all tenants. In some respects that's a good time of year for a change like this because everyone will be on vacation and much too busy to join and record Teams meetings. At least, that's the plan. What could go wrong?