SharePoint Online

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Microsoft Insists on Office 365 E5 for Automatic Decryption of Protected Documents in eDiscovery Searches 8 Comments

Microsoft Insists on Office 365 E5 for Automatic Decryption of Protected Documents in eDiscovery Searches

Microsoft insists that encrypted SharePoint and OneDrive for Business files found by eDiscovery searches can only be decrypted by Advanced eDiscovery, which requires Office 365 E5 licenses. This seems unfair, especially as Office 365 E3 tenants can create and use sensitivity labels to protect Office documents stored in SharePoint Online and OneDrive for Business. An example of not very joined up thinking when it comes to software licensing?

August 2, 2021
Office 365 10-Year Anniversary Series: SharePoint Online Reflections

Office 365 10-Year Anniversary Series: SharePoint Online Reflections

This is the fourth article in a continuation of our weekly series celebrating the 10-year anniversary of Office 365. Senior Product Manager Randy Rempel reflects on his journey with SharePoint and how he changed the conversation with customers after the Office 365 cloud offering was made publicly made available.

July 1, 2021
Modern Compliance for SharePoint Site and Information Architecture
SharePoint

Modern Compliance for SharePoint Site and Information Architecture

SharePoint site and information architecture has been around long enough to be an established practice and area of expertise in the SharePoint world. What’s new about it, however, is its elevated role in Microsoft 365 compliance. Architectural decisions made in a tenant can have lasting, follow-on effects which information architects need to be aware of. This post highlights some key points about how these decisions can affect managing compliance at scale by providing structure and governance to SharePoint.

May 17, 2021
How to Use PowerShell to Remove OneDrive Files Found by a Content Search 2 Comments
How to Use PowerShell to Remove OneDrive Files Found by a Content Search

How to Use PowerShell to Remove OneDrive Files Found by a Content Search

Ever wondered how to perform selective deletion of OneDrive documents found in Content Searches? While you can remove email using a content search action, Office 365 doesn’t include a method to cleanup OneDrive documents found by content searches. This article demonstrates how to use PowerShell to view the set of files, and then select files to remove.

May 5, 2021
Microsoft Replaces Office Graph Controls with Microsoft Graph Privacy Controls 12 Comments

Microsoft Replaces Office Graph Controls with Microsoft Graph Privacy Controls

The Office Graph powers Microsoft 365 applications like Delve. Six years after Delve's introduction, its privacy controls are being replaced by Microsoft Graph tenant settings from May 15, 2021. The changeover is important if your Office 365 tenant includes some people who have excluded themselves from document insights. You should take action to replace the old Office Delve controls with the Microsoft Graph privacy controls.

April 28, 2021
SharePoint Hits 20: Memories and Reflections

SharePoint Hits 20: Memories and Reflections

Twenty years after the release of SharePoint Portal Server 2001, SharePoint now powers document management in Microsoft 365. The event will be commemorated at a 20th anniversary SharePoint Saturday on March 27, 2021. All are welcome to celebrate this notable achievement for a fine product and a great user community.

March 26, 2021
How to Create a Subscription Tracker with Microsoft Lists and Power Automate 3 Comments

How to Create a Subscription Tracker with Microsoft Lists and Power Automate

Follow Luise Freese's step-by-step guide as she takes a deep dive into tracking Microsoft 365 service subscriptions and shows how to build powerful lists in Microsoft Lists, extending what’s available in SharePoint Online with Power Automate. She covers specific features, such as adding a new service for each subscription plan bought; specifying the billing term, pricing, and expiration date; automatically counting down the days until renewal; reviewing billing history and total amount paid; as well as sending renewal reminders in mobile notifications.

March 17, 2021
How to Co-author Office Documents Protected by Sensitivity Labels 24 Comments

How to Co-author Office Documents Protected by Sensitivity Labels

Microsoft has released a preview of co-authoring for protected (encrypted) Office documents using the desktop apps. While it might seem straightforward to enable co-authoring (and the online apps have been able to do this for over a year), making it work for the Office desktop apps requires a complex mix of Office, SharePoint Online, the OneDrive sync client, and sensitivity labels. Once everything lines up, it works beautifully, even if you can't take a screenshot to prove that it works.

March 4, 2021
Microsoft Makes Teams Multi-Geo

Microsoft Makes Teams Multi-Geo

At the Ignite 2021 event, Microsoft announced that Teams will have multi-geo capabilities later this year. The same $2/user/month uplift as used for other multi-geo workloads applies to Teams. The announcement is not unexpected. Teams consumes services from Exchange Online, SharePoint Online, OneDrive for Business, and Microsoft 365 Groups, all of which are already multi-geo capable.

March 2, 2021