SharePoint site and information architecture has been around long enough to be an established practice and area of expertise in the SharePoint world. What’s new about it, however, is its elevated role in Microsoft 365 compliance. Architectural decisions made in a tenant can have lasting, follow-on effects which information architects need to be aware of. This post highlights some key points about how these decisions can affect managing compliance at scale by providing structure and governance to SharePoint.
The Office Graph powers Microsoft 365 applications like Delve. Six years after Delve's introduction, its privacy controls are being replaced by Microsoft Graph tenant settings from May 15, 2021. The changeover is important if your Office 365 tenant includes some people who have excluded themselves from document insights. You should take action to replace the old Office Delve controls with the Microsoft Graph privacy controls.
In the second part of a two-part series, after going through the work to generate Viva Topics, it's time to expose the topic cards to apps. In this article, we explore how apps use topic cards, including the Office online apps and Microsoft 365 apps for enterprise. We also consider the experience of users within a tenant who don't have a license for Viva Topics. Finally, we ask the big question if Viva Topics is worth the $5/month fee per user asked for by Microsoft.
Viva Topics is the foundation of Microsoft's knowledge network. Substantial effort is needed to build the set of topics found in SharePoint Online content before apps can surface topic cards to users. This article is the first of a two-part series. In it, we chronicle the process of how the AI used by Viva Topics suggests topics and how knowledge managers refine and publish the topics to make them available to end users.
Twenty years after the release of SharePoint Portal Server 2001, SharePoint now powers document management in Microsoft 365. The event will be commemorated at a 20th anniversary SharePoint Saturday on March 27, 2021. All are welcome to celebrate this notable achievement for a fine product and a great user community.
Follow Luise Freese's step-by-step guide as she takes a deep dive into tracking Microsoft 365 service subscriptions and shows how to build powerful lists in Microsoft Lists, extending what’s available in SharePoint Online with Power Automate. She covers specific features, such as adding a new service for each subscription plan bought; specifying the billing term, pricing, and expiration date; automatically counting down the days until renewal; reviewing billing history and total amount paid; as well as sending renewal reminders in mobile notifications.
Microsoft has released a preview of co-authoring for protected (encrypted) Office documents using the desktop apps. While it might seem straightforward to enable co-authoring (and the online apps have been able to do this for over a year), making it work for the Office desktop apps requires a complex mix of Office, SharePoint Online, the OneDrive sync client, and sensitivity labels. Once everything lines up, it works beautifully, even if you can't take a screenshot to prove that it works.
Microsoft announced a revised plan to switchover storage of Teams meeting recordings from Stream to OneDrive for Business. The July 2021 switchover will happen for all tenants. In some respects that's a good time of year for a change like this because everyone will be on vacation and much too busy to join and record Teams meetings. At least, that's the plan. What could go wrong?
This blog delves into the new wave of libraries that will support cross-platform development; introduces support for Microsoft .NET Standard 2.0 and Microsoft .NET 5.0.; and more importantly, describes how the new libraries will provide the needed tooling to easily modernize your classic solutions so you can create new modern solutions.
In this detailed how to guide, MVP Gustavo Velez demonstrates how to use Azure Web Jobs to automate web tasks in SharePoint Online.
MVP Gustavo Velez demonstrates how you can use Azure Key Vault to enhance your integrations with Azure Functions in this article.
Microsoft announced in September there were new additions to SharePoint Online Sharing, Vasil Michev shares the top features in this article.