Tag: SharePoint Online

Latest Articles

Using Adaptive Scopes with Retention Policies for SharePoint Online Sites 4 Comments

Using Adaptive Scopes with Retention Policies for SharePoint Online Sites

Adaptive scopes are a new way to target locations for Microsoft 365 retention policies. Previously, we covered how to use scopes to find users and groups. Now, we move to describe how to use adaptive scopes to find SharePoint Online sites and OneDrive for Business accounts. The process is not quite as easy as it is to create scopes for users and groups, but once you understand how to add custom properties to sites, you're home free and easy. That is, if you have the necessary Office 365 E5 licenses to use adaptive scopes...

November 15, 2021
Ignite 2021 is Next Week. Here’s What I Anticipate for Microsoft 365 4 Comments

Ignite 2021 is Next Week. Here’s What I Anticipate for Microsoft 365

Microsoft Ignite 2021 happens (virtually) on Nov 2-4. There are tons of sessions scheduled and in this post we consider some important Microsoft 365 topics that we hope Microsoft will cover to help technologists plan tenant development over the coming year. Above all, we're looking forward to being able to attend conferences like Ignite in person so that we can learn from experts from inside and outside Microsoft.

October 26, 2021
New Expiring Access Policy to Control Guest Access to SharePoint Online Sites 19 Comments

New Expiring Access Policy to Control Guest Access to SharePoint Online Sites

Microsoft has introduced a new feature to control how long guests have access to content shared with them in SharePoint Online and OneDrive for Business. You can configure a tenant-wide policy and then tune the policy for specific sites. The new control does not affect guest access gained through membership of Microsoft 365 Groups. Here's what you need to know about SharePoint Online's guest expiration policy

August 11, 2021
How to Report Teams Channel Storage with Microsoft Graph API and PowerShell

How to Report Teams Channel Storage with Microsoft Graph API and PowerShell

Within large organizations utilizing Teams, generating reports on channel storage and then migrating this data is extremely difficult. To help map out how Teams uses SharePoint, this article introduces a simple Graph API/PowerShell script to report Teams channels and their SharePoint locations and walks you through the steps so you can run the report yourself.

July 15, 2021
Office 365 10-Year Anniversary Series: SharePoint Online Reflections

Office 365 10-Year Anniversary Series: SharePoint Online Reflections

This is the fourth article in a continuation of our weekly series celebrating the 10-year anniversary of Office 365. Senior Product Manager Randy Rempel reflects on his journey with SharePoint and how he changed the conversation with customers after the Office 365 cloud offering was made publicly made available.

July 1, 2021
Office 365 Ten Years On

Office 365 Ten Years On

Launched on June 28, 2011, Office 365 is ten years old. The effect of Microsoft's cloud office system has been profound on corporate IT. In this article, we reflect on some of the major developments relating to Office 365 since 2011.

June 28, 2021
Modern Compliance for SharePoint Site and Information Architecture
SharePoint

Modern Compliance for SharePoint Site and Information Architecture

SharePoint site and information architecture has been around long enough to be an established practice and area of expertise in the SharePoint world. What’s new about it, however, is its elevated role in Microsoft 365 compliance. Architectural decisions made in a tenant can have lasting, follow-on effects which information architects need to be aware of. This post highlights some key points about how these decisions can affect managing compliance at scale by providing structure and governance to SharePoint.

May 17, 2021
Microsoft Replaces Office Graph Controls with Microsoft Graph Privacy Controls 12 Comments

Microsoft Replaces Office Graph Controls with Microsoft Graph Privacy Controls

The Office Graph powers Microsoft 365 applications like Delve. Six years after Delve's introduction, its privacy controls are being replaced by Microsoft Graph tenant settings from May 15, 2021. The changeover is important if your Office 365 tenant includes some people who have excluded themselves from document insights. You should take action to replace the old Office Delve controls with the Microsoft Graph privacy controls.

April 28, 2021
Using Viva Topics to Highlight Knowledge in Microsoft 365 Apps 4 Comments

Using Viva Topics to Highlight Knowledge in Microsoft 365 Apps

In the second part of a two-part series, after going through the work to generate Viva Topics, it's time to expose the topic cards to apps. In this article, we explore how apps use topic cards, including the Office online apps and Microsoft 365 apps for enterprise. We also consider the experience of users within a tenant who don't have a license for Viva Topics. Finally, we ask the big question if Viva Topics is worth the $5/month fee per user asked for by Microsoft.

April 1, 2021
Building a Knowledge Network with Viva Topics

Building a Knowledge Network with Viva Topics

Viva Topics is the foundation of Microsoft's knowledge network. Substantial effort is needed to build the set of topics found in SharePoint Online content before apps can surface topic cards to users. This article is the first of a two-part series. In it, we chronicle the process of how the AI used by Viva Topics suggests topics and how knowledge managers refine and publish the topics to make them available to end users.

March 31, 2021
SharePoint Hits 20: Memories and Reflections

SharePoint Hits 20: Memories and Reflections

Twenty years after the release of SharePoint Portal Server 2001, SharePoint now powers document management in Microsoft 365. The event will be commemorated at a 20th anniversary SharePoint Saturday on March 27, 2021. All are welcome to celebrate this notable achievement for a fine product and a great user community.

March 26, 2021